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Okay. So, um, today we're going to do a deep dive into something that might just

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change the way you think about managing your time, free scheduling apps, right?

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You sent me some articles from cal.com and I gotta say I'm intrigued already.

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Really?

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It's not just about like ditching the back and forth emails, right?

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It's about boosting professionalism and even building trust.

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Like who knew scheduling could be so strategic.

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Yeah.

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You know, it's fascinating how these tools have become like essential, not

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just for big companies, but for businesses of all sizes.

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The articles really highlighted how even startups are benefiting from these

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platforms, right?

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Because every penny counts in the early stages.

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Absolutely.

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And it's not just about saving money on software, right?

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It's about freeing up those resources to focus on what really matters.

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Yeah.

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Like building your product or reaching new customers.

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Exactly.

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One of the cal.com articles mentioned that super based a company that's

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building a database platform actually switched over to cal.com open

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source scheduling platform specifically to improve their developer onboarding

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experience.

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Interesting.

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They were able to customize it to gather very specific information from new

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developers, which streamlined their whole process.

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That's a great example of how these apps can be tailored to very specific needs.

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Yeah.

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I'm guessing that kind of customization used to be reserved for companies with

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big budgets.

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Exactly.

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But now these features are becoming increasingly accessible.

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Wow.

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Even in the free versions.

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We're talking about leveling the playing field, giving smaller players the same

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tools that the big guys have been using for years.

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Precisely.

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And it's not just about cost savings.

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These apps are about consolidating your workflow.

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Okay.

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And getting rid of that juggling act we all do with multiple calendars and apps.

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Too many.

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Think of it as a central hub for all your appointments so you can finally kiss

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double booking goodbye.

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Oh, the dreaded double booking.

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I know.

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I've definitely been there, but beyond just preventing scheduling disasters,

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what I'm really interested in is how these apps can actually improve team

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collaboration.

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That's a key point.

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Yeah.

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In the past, scheduling was often seen as a solitary task.

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But now with these apps, it becomes a shared experience, especially in the world

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of remote and hybrid work.

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The articles mentioned companies like Versel, another tech company who are using

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these tools, not just to schedule meetings, but to manage their entire onboarding

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workflow for new hires.

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Wow.

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They've actually integrated cal.com into their internal tools to create a seamless

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experience for new employees.

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It's great.

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And they credit it with boosting both productivity and employee satisfaction.

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That's a great example of how scheduling apps can be used to build a more cohesive

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and connected team, even when people are geographically dispersed.

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It's like creating a virtual water cooler where everyone can see what's going on

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and stay in sync.

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Exactly.

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But let's get down to brass tacks.

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What features should we be looking for when we're choosing one of these free

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scheduling apps?

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Well, the obvious starting point is calendar integration, making sure it plays

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well with your Google calendar outlook or whatever you use is crucial.

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That's it.

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Syncing up those calendars is a must.

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Yes.

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I'm guessing automated reminders are pretty high on the list too.

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Absolutely.

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And it's not just about reminding you about appointments.

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It's about sending reminders to the people you're meeting with.

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It's a small touch that can really enhance professionalism and reduce those

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frustrating no-shows.

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Right. Because even if you're incredibly organized, there's always that one

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person who seems to forget about every meeting.

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Always.

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But beyond the basics like calendar syncing and reminders, what are some of the

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features that might surprise people?

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What sets these apps apart?

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One feature that's becoming increasingly popular, even in free versions, is the

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ability to create customized booking pages.

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Okay.

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This is where you can really showcase your brand personality and create a

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seamless experience for the people you're scheduling with.

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So we're not just talking about practicality anymore.

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We're talking about creating a brand experience, even in the scheduling process.

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It's about paying attention to the details and creating a sense of

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professionalism and consistency across all your interactions.

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I like that.

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It's like putting your best foot forward, even before the meeting begins.

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And let's not forget about customizable availability.

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Right.

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You can set specific times when you're available, taking into account

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different time zones, work hours, or even personal preferences.

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That's especially important for people like me who guard their weekends fiercely.

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Of course.

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But let's be honest.

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Some of these apps can feel a bit overwhelming.

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Yeah.

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There's so many features and options.

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You're right.

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And that's why ease of use is so crucial.

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Yeah.

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One of the cal.com articles highlighted the fact that a complicated

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interface can actually hinder productivity.

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Oh, wow.

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And lead to data errors.

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So it's not just about making the app easy to use for the individual.

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Right.

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It's about ensuring the entire team.

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Yes.

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Can adopt it quickly and efficiently.

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Exactly.

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A simple intuitive interface that means less time spent on training and

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troubleshooting and more time spent on the work that really matters.

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And it probably reduces frustration levels too.

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Absolutely.

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Nobody wants to spend hours wrestling with clunky software.

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Exactly.

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The goal is to make scheduling as seamless and stress-free as possible.

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Speaking of stress-free, one of the things I'm most curious about is how

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these apps can help us conquer the time zone challenge.

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Right.

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I mean, trying to schedule meetings with people scattered across the

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globe can be a logistical nightmare.

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Oh, absolutely.

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But that's where these scheduling apps really shine.

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They take all the guesswork out of time zone conversions and help you find

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times that work for everyone, no matter where they are in the world.

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I'm already feeling less stressed, just thinking about it, but it's more than

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just avoiding scheduling headaches, right?

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It's about opening up opportunities for collaboration and connection.

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Yes.

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That wouldn't have been possible before.

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You're spot on.

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These apps are breaking down geographical barriers and allowing us to connect

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with people in a way that was unimaginable just a few years ago.

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It's like we're all suddenly speaking the same scheduling language, no matter

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where we are on the planet.

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And that's a powerful thing.

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It's about fostering global collaboration and building relationships

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that transcend borders.

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This is already blowing my mind.

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I'm starting to see how these free scheduling apps are about so much

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more than just saving time.

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They're about connecting with people, right?

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Building trust and streamlining your entire workflow.

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And they're doing it in a way that's accessible, affordable, and even enjoyable.

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Okay, I need to take a moment to process all this.

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Sure.

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Who knew scheduling could be so fascinating?

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I know it's interesting.

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But before we go too deep down that rabbit hole, I want to hear more about how

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these apps can help us manage client appointments.

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Okay.

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It seems like there's a lot of potential there, especially for

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freelancers and small business owners.

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Right.

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You're absolutely right.

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For anyone working directly with clients, these apps can be game changers.

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Okay.

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Think of it as having a virtual assistant who handles all your appointment bookings.

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Okay.

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I'm picturing a very organized virtual assistant, diligently managing my calendar

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and keeping those clients happy.

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Exactly.

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But what does that look like in practice?

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What kind of features are we talking about?

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Well, for starters, many of these free apps offer online booking portals.

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Okay.

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This allows clients to view your availability and book appointments directly

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without any back and forth emails or phone calls.

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It's like having your own personal scheduling concierge working 24 seven.

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That's amazing.

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Yeah.

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I can already see how much time that would save both for me and my clients.

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Right.

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No more playing phone tag or trying to decipher cryptic email threads.

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Exactly.

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And the cal.com articles highlighted another powerful feature, client databases.

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Okay.

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These allow you to store client information, track their appointment

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history, and even personalize their experience.

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Wait, so it's not just about scheduling appointments, right?

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It's about managing client relationships.

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Precisely. It's about building a deeper connection with your clients and

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providing them with a more personalized and professional experience.

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You know, I'm starting to realize that these free scheduling apps are a

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bit like Swiss army knives.

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Oh yeah.

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They have so many different tools and functions packed into one convenient package.

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That's a great analogy.

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And just like a Swiss army knife, the key is knowing which tool to

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use for the right job, right?

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The cal.com articles emphasize that not all scheduling apps are created

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equal, you need to find one that fits your specific needs and workflow.

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Okay.

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So let's say I'm ready to take the flinch and start exploring some options.

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Where do I even begin?

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Great.

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There's so many apps out there.

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It's a bit overwhelming.

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You're right.

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It can be a bit daunting, but remember the beauty of free apps is that you can

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experiment without any financial commitment.

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The articles recommended trying out a few different platforms, taking advantage

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of free trials and seeing what feels like the best fit.

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So it's like test driving a car before you buy it.

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Exactly.

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You want to make sure it's comfortable, intuitive, and has all the features you

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need.

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Okay.

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So I'm trying out different apps, kicking the tires, so to speak.

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Right.

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What are some of the key things I should be looking for?

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Well, first and foremost, think about your must have features.

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Okay.

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Do you need integration with specific calendars or apps?

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Right.

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Are you looking for advanced features like custom branding or analytics?

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Right.

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Because we talked about how important those features can be, especially if

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you're trying to build a brand or manage a team.

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Exactly.

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And don't forget about ease of use.

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Okay.

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You want a tool that feels intuitive and doesn't require a degree in

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computer science to figure out.

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Because nobody wants to spend hours wrestling with complicated software.

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I agree.

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We're trying to simplify our lives, not complicate them.

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Precisely.

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And another important consideration is scalability.

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Think about the size of your team or business.

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Some apps are better suited for solopreneurs or small teams while others

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are designed to handle the complexity of larger organizations.

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So it's about choosing a tool that can grow with you as your needs evolve.

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Exactly.

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You don't want to get stuck with a tool that can't keep up as your business

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expands or your scheduling needs become more complex.

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That makes perfect sense.

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It's like buying a pair of shoes that are too small.

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Yeah.

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Hoping you'll magically shrink your feet to fit them.

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Not a good strategy.

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Exactly.

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It's better to choose a tool that has room to grow.

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Right.

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But finding the right app is only half the battle.

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The Cal.com article stressed the importance of implementation and team adoption.

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Oh, right.

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Because it doesn't matter how amazing the app is if nobody's using it.

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Precisely.

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It's about getting everyone on board and making sure they understand how

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to use the tool effectively.

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So training and support are key.

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Absolutely.

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Provide clear instructions, offer support.

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Okay.

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And even consider creating a quick reference guide or video tutorial to help

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people get up to speed.

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It's like planting a seed and then nurturing it so it can grow into a strong

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and healthy plant.

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Exactly.

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But beyond the practical aspects of implementation, I'm really intrigued by

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the idea of a mindset shift that comes with using these scheduling tools.

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The articles touched on this and I think it's a really important point.

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You're right.

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It's not just about the technology itself, but about how it changes the way we

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approach scheduling and time management.

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Exactly.

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It's like we're moving away from that reactive, always on mentality and

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towards a more proactive and intentional approach to our time.

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I think that's a key benefit that often gets overlooked when you have a system

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in place that streamlines your scheduling and reduces those last minute scrambles.

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It frees up mental space and allows you to focus on what really matters.

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Like decluttering your mind as well as your calendar.

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Precisely.

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It's about creating a sense of calm and control, even in the midst of a busy

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schedule, and that can have a profound impact on your overall well-being and

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productivity.

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It's like the difference between feeling like you're constantly chasing your tail

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and feeling like you're in the driver's seat, navigating your day

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with intention and purpose.

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I couldn't have said it better myself.

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And that sense of empowerment is what makes this topic so exciting.

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We're not just talking about scheduling appointments.

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We're talking about taking control of our time, our energy, and ultimately our

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lives.

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It's about aligning our actions with our values and creating a life that feels more

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balanced, fulfilling, and yes, even more joyful.

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Well said.

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And that brings us back to that thought-provoking question we posed earlier.

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Okay.

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What would you do with the extra time you could reclaim through better scheduling?

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It's a question worth pondering.

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It is.

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Would you spend more time with loved ones?

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Pursue a passion project.

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Finally tackle that ever-growing to-do list.

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Maybe just take a well-deserved break and recharge.

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The beauty of it is that the choice is yours.

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These tools empower you to create the life you want, one well-scheduled

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appointment at a time.

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You know, one of the things that struck me in the cal.com articles was how they

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talked about these free scheduling apps contributing to a larger movement towards

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a more open and connected world.

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I have to admit that idea really piqued my curiosity.

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It's like these apps are digital bridges connecting people and ideas across

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geographical boundaries.

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I'm all about that.

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Absolutely.

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And what's really exciting is how this accessibility is changing the game for

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small businesses, entrepreneurs, and even individuals.

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They're no longer limited by location or traditional barriers to entry.

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They can connect with clients and collaborators all over the world.

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That's a really powerful point.

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It's about democratizing opportunity and giving everyone a chance to build

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something great.

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Thecal.com articles gave a great example of a musician who was able to build a

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global following.

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By using their scheduling app to offer online lessons and workshops to students

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in different time zones, he was able to tap into a market he never could have

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reached before.

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Wow.

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That's amazing.

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It's like the world is suddenly a lot smaller and a lot more accessible, but

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it's not just about business, right?

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It's about human connection too.

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You're exactly right.

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These apps are making it easier for families to stay connected across

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distances, for friends to coordinate spontaneous get-togethers and for

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communities to organize events and initiatives.

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It's about strengthening our social fabric.

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Yeah.

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I'm thinking about how much easier it would be to schedule video calls with

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family members who live abroad.

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No more mental gymnastics trying to figure out time differences.

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Exactly.

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And think about how this technology can help bridge the gap between generations.

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Grandparents who might not be comfortable with traditional technology can easily

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connect with their grandchildren through video calls thanks to these user-friendly

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scheduling apps.

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That's a heartwarming thought.

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It's about breaking down barriers, both technological and geographical to bring

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people closer together.

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And that's what makes this topic so inspiring.

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It's about using technology to enhance our lives, to connect with others in

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meaningful ways and to create a world that feels a little bit smaller and a

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lot more human.

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So to wrap things up, it seems like these free scheduling apps are more than just

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tools for managing our time.

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They're gateways to a more connected, efficient, and fulfilling world.

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Well said.

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They're about simplifying complexity, fostering collaboration, and ultimately

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empowering us to take control of our schedules in our lives.

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I don't know about you, but I'm feeling energized and inspired to explore all

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the possibilities.

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Me too.

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It's exciting to think about how this technology will continue to evolve and

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shape the way we live, work, and connect with each other.

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Well, thanks for diving into this with me.

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I think we both learned a lot.

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It's been my pleasure.

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And remember, the key takeaway is this scheduling smarter is not just about

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saving time, it's about creating a world where we can all thrive.

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And on that note, we'll wrap up this deep dive, go forth and schedule

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smarter, not harder, and who knows?

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Maybe we'll see you at one of those global virtual meetups.