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Welcome to the deep dive. Today, you're going to be tackling lean time.

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Ooh, lean time.

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It's a, an open source project management system and it's getting a lot of buzz.

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And of course a big shout out to our sponsor, safe server. Yes.

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For making this deep dive possible. Absolutely.

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They are the masterminds behind hosting lean time. That's right.

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And also experts in digital transformation.

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So if you're looking for some guidance on that front,

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check them out at www.safeserver.de. Definitely.

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But now back to lean time. Okay.

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What's really intriguing to me is that it's not just another tool for like

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hardcore project managers. Yeah.

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It's designed with accessibility in mind,

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especially for those who think project management, not my thing.

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Exactly. And that's what's so cool about it.

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It really has this people first philosophy.

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So it's built with neurodiversity at its core. Oh, wow.

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Considering the needs of individuals with ADHD, dyslexia, autism,

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which makes it a really powerful tool for a much broader audience.

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Okay. I'm already hooked. Most project management tools.

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It seems to me just like throw you into this sea of tasks. Yeah.

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But lean time flips the script, right? Absolutely.

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Instead of starting with a to-do list,

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it encourages you to begin with like the why the overarching goals and like the

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vision behind your project. Yes. It's all about the goal effect.

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This idea that understanding the impact of your work,

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how it contributes to a larger purpose keeps you motivated.

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So it's not just about checking off tasks. No,

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it's about understanding how those tasks move you closer to a goal that you

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actually care about. Exactly.

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Like it's a difference between going for a run because you should versus training

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for a marathon. Okay. One feels like a chore.

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The other has a clear purpose and keeps you going. I love that. Yeah. So, okay.

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I'm sold on this goal effect idea. Okay.

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How does lean time actually guide me through setting those goals and connecting

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them to my work? Well, it starts with the strategy section. Okay.

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Lean time helps you define your overall vision for the project.

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Then you break it down into focus areas, customers, finances,

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internal processes, learning.

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These are just examples you can customize them to fit your specific project or

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organization.

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So it's flexible enough to work for different types of projects and teams.

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Definitely. And within each focus area, you set measurable goals.

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So you're not just saying, you know,

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we want to improve customer satisfaction, right? You're getting specific.

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We want to increase our customer satisfaction rating by 15% over the next

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quarter. I like it. Yeah. Okay. So you've got your strategy.

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You've got your measurable goals. Yeah. What's next.

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Then comes the actual task management. Okay.

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That's where the my work dashboard comes in. Right.

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This is your personal command center for staying organized.

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You can block out time for specific tasks,

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jot down personal notes and reminders. I like it.

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And even get AI powered help with prioritizing those tasks. Whoa, whoa, whoa.

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AI for prioritizing my to-do list. Yes.

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That sounds both amazing and potentially terrifying. I know, right?

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How does that work? It's actually really cool. Okay.

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You rate tasks based on how much you enjoy them from a red, angry,

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swearing face emoji to an elated unicorn for those rare

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tasks that you actually love. Yeah.

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Lean times AI takes that feedback and figures out how to prioritize your list.

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So it's like having a personal assistant who knows you're more likely to tackle a

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boring report if you reward yourself with a creative task afterward.

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Exactly. And to make scheduling even smoother,

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you can import your calendars right into my work.

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So your appointments and meetings live alongside your tasks. Okay.

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So we've tackled goal effect and personal organization,

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but what about the actual project management meat and potatoes? Yes. You know,

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tasks, collaborations, deadlines, all that jazz.

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That's where the project section shines. It offers a bunch of different views,

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con band boards, tables lists,

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so you can manage tasks in a way that works best for you.

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And it's packed with features. Oh wow. Milestones, idea boards,

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shared documents, blueprint for recurring processes, reports, time sheets,

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retrospectives. It's pretty comprehensive.

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So it can handle pretty much any project management style,

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whether you're all about agile scrum or something else entirely. Exactly.

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And what's really neat is that lean time sprinkles in some unique features to

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keep things engaging. Okay. I'm all ears.

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What kind of unique features are we talking about? Well, for starters,

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there's a Pomodoro timer. Okay.

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But lean time takes it a step further and includes guided breathing exercises

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during those break periods. Ooh, I love that. Yeah.

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A little mindfulness goes a long way when you're juggling projects for sure.

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And remember the AI we talked about? Yeah. Well,

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it also gets to work in the projects section. It can break down a huge,

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intimidating task into smaller, more manageable chunks, super helpful.

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If you tend to get overwhelmed and get this,

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it can personalize project descriptions for different team members,

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tailoring the language and tone to their preferences. Wait, seriously?

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It can write project descriptions in different voices. You got it.

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Like what a pirate voice, a pirate, a night, a motivational speaker,

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and more. It might sound silly,

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but it actually helps make the project feel more engaging and relevant to each

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person.

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I love how lean time finds these like fun creative ways to make project

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management less of a chore. It doesn't have to be boring.

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So far we've covered a lot setting goals with the goal effect,

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personal organization and the my work section and the feature rich project

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section with its unique AI twists.

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What else is there to explore in the world of lean time?

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I think it's time we look at how lean time stacks up against other popular

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project management systems. Tools like ClickUp Notion Jira.

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Even the simpler ones like Trello and Asana.

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Let's bring on the competition. What are the key differences and where does lean

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time really shine?

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When you compare lean time to these giants,

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what really stands out is its focus on simplicity and ease of use.

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It's not trying to be a one size fits all solution with a million features.

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It's a tool that helps you achieve your goals without getting bogged down by

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complexity.

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So it's more about doing a few things really well rather than trying to do

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everything. Exactly. I like that approach. Yeah.

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But does that simplicity sacrifice any power or functionality?

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Not at all. Many users actually praise lean time for its intuitive design.

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It's easy to learn even for beginners,

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but still offers enough depth to satisfy experienced project managers.

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And remember that commitment to neurodiversity is baked into the entire

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design, making it more accessible and user friendly for a wider range of people.

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That makes sense. It's not just about stripping away features. No,

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it's about designing a system that truly works for different brains and working

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styles. Exactly.

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Do we have any like feedback from actual lean time users to back that up?

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We do.

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One company 508.dev mentioned that they use lean time as an alternative to

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linear Asana and JIRA,

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as well as a replacement for knowledge based tools like Notion. Wow.

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They were particularly impressed with how easy it was to deploy using Docker.

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So they basically replaced their entire workflow with lean time.

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Pretty much. That speaks volumes. Any other user feedback that stands out?

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There's a quote from an open source user that I think really gets to the heart of

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lean times appeal. They said, for me, lean time is very cool because it is lean,

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not 3 million options to think about. The more you put in,

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the more it could be overloaded. I love that. Yeah.

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It's a reminder that sometimes less is more,

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especially when it comes to tools designed to help us focus and get things done.

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Definitely.

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So lean time seems to be a great choice for individuals or teams who are looking

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for a straightforward goal oriented approach to project management without all

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the bells and whistles that can get in the way. For sure.

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What about the practical side of things?

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How easy is it to actually get lean time up and running?

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There are a couple of main options for installation and deployment.

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Okay. And go for a local installation or use Docker.

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So something for the tech savvy and for those who prefer a simpler approach.

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Exactly.

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What about system requirements for a local installation?

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What do we need to get started?

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You'll need pht 8.1 or higher, my SQL 8.0 or higher,

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and either Apache or Nginx as your web server.

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Okay.

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You'll also need a few standard PHP extensions,

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but the installation process is pretty straightforward.

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Sounds reasonable. What if I'm not really into the whole self hosting thing?

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Are there any other options?

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Absolutely. LeanTime also offers managed hosting and a sauce product.

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So you can choose the option that best suits your needs and technical expertise.

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That's great news.

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It means LeanTime is accessible to a wide range of users regardless of their

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technical skills or hosting preferences.

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Exactly though.

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It's worth noting that LeanTime offers excellent support for their official

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installation methods,

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but they don't officially support unofficial distributions on other platforms.

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Good to know.

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So sticking to their recommended methods is the way to go for the best experience.

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Definitely. All right, listeners,

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we've covered a lot of ground in this first part of our LeanTime deep dive.

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We have.

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We've explored its unique approach to goal oriented project management,

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delved into its key features and functionality,

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compared it to some of the big players in the market and even looked at the

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installation and deployment options. Yes. But guess what?

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There's still more to come. There is indeed.

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We'll be back to continue this deep dive into lean time after a short break.

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So welcome back to the deep dive.

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We are deep in the world of lean time. That's right.

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Exploring how this open source project management system is shaking things up.

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Yes. And before we wrap up,

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I think it's crucial to highlight how lean time caters to neurodiversity.

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This is a major differentiator in a world that often feels designed for just

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one type of brain.

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You're right. We've touched on this a bit, but let's unpack it further. Sure.

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How does lean time actually incorporate neurodiversity into its design?

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It's not just about a few specific features.

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It's about a design philosophy that permeates the entire system. For example,

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the my work dashboard, the ability to personalize your workspace,

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prioritize tasks based on your preferences and integrate your calendar.

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All of this contributes to a sense of control and reduces overwhelm,

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which can be especially beneficial for people with ADHD or autism.

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And we talked about how the AI can break down large tasks into smaller chunks.

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That's a game changer for anyone who struggles with executive function or gets

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intimidated by big projects.

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Exactly.

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And let's not forget the option to personalize project descriptions with

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different voices might seem like a small thing,

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but for someone with dyslexia, for example,

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having information presented in a way that resonates with them can significantly

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improve comprehension and engagement.

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Yeah, it's amazing how lean time manages to be both powerful and accessible.

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It's not about dumbing things down,

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but rather about providing different pathways to understanding and success.

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Precisely.

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It's about recognizing that everyone has their own unique strengths and

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challenges and a good tool should empower individuals,

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not force them into a rigid mold.

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Okay. So lean time seems to be nailing it in terms of accessibility and user

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experience, but what up those unique AI features we touched on earlier?

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Let's dive a little deeper into those. What makes them so special?

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What's fascinating is how lean time uses AI, not just to automate tasks,

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but to enhance the human experience. Okay.

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The task prioritization feature, for example,

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goes beyond simply sorting tasks by deadline or urgency.

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It takes into account your individual preferences and energy level,

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helping you work smarter, not harder.

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It's like having a personal coach who understands your work rhythms and helps

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you plan your day for optimal focus and productivity. Exactly.

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I can see how that would be incredibly valuable, especially for someone with ADHD,

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who might struggle with traditional time management techniques for sure.

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And the AI that personalizes project descriptions, right?

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That's another great example of how lean time leverages technology to make work

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more engaging and accessible. It's not just about efficiency, right?

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It's about personalization and creating a positive emotional connection to the

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work.

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I'm also intrigued by the guided breathing exercises built into the Pomodoro

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Timer. Oh yeah. It's such a simple addition,

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but it speaks volumes about lean times, holistic approach to wellbeing and

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productivity. Absolutely.

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It's a reminder that taking care of yourself is essential for doing your best

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work.

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And these small moments of mindfulness can make a big difference in reducing

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stress and improving focus.

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So we've explored how lean time champions neurodiversity.

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We've delved into its innovative AI features and we've seen how it prioritizes

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both functionality and user experience.

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What else is there to uncover in this deep dive?

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Well, I think it's time we address the elephant in the room, the cost.

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Open source software is often associated with being free. Right.

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But lean time offers both free and paid options. Let's unpack that a bit.

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Okay. Let's talk money.

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What are the differences between the free and paid versions of lean time?

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The free version of lean time is incredibly generous. Okay.

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It gives you access to all the core features we've discussed so far, goals,

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tasks, projects,

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can ban boards time tracking reporting and even the AI task prioritization.

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Wow.

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It's a fully functional project management system that can handle a lot of

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complexity. That's impressive. So what do you get with the paid versions?

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What are the extra perks?

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The paid versions offer some additional features and benefits such as more

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storage space.

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This is particularly useful for teams working with large files or those who want

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to store a lot of project documentation within lean time. Makes sense.

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Advanced reporting and analytics. Okay.

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The paid tiers unlock more detailed reports and insights,

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which can be helpful for tracking progress,

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identifying bottlenecks and making data driven decisions and priority support.

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Paid users get faster response times from the lean time support team,

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ensuring that any issues are resolved quickly.

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So it sounds like the free version is a great option for individuals or small

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teams getting started with lean time. Yeah.

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And the paid versions are a good investment for larger teams or those who need

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more advanced features or support. Is that a fair?

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Absolutely.

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And there's another layer to this pricing structure that I think is worth

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highlighting. Lean time offers both self-hosted and cloud hosted options.

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So you can choose to host lean time on your own servers or let lean time handle

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the hosting for you. What are the pros and cons of each approach?

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Self-hosting gives you more control over your data and customization options.

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You can integrate lean time with your existing infrastructure tweak settings to

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your liking and even contribute to the open source code base. If you're so

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inclined. I see. However, it also requires some technical expertise to set up and

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maintain. That makes sense. So if I'm not a tech wizard, the cloud hosted option

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would probably be a better fit. Exactly. With the cloud hosted option, lean time

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takes care of all the technical stuff for you. Okay. Servers backup security

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updates the whole shebang. Nice. You just log in and start using the software.

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It's more convenient, but you have less control over the underlying

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infrastructure. So it's a trade-off between control and convenience. Yeah. I

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think that's a pretty common theme in the tech world. It is indeed. And lean time

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does a good job of offering options to suit different needs and preferences.

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This has been a really comprehensive look at lean times pricing and hosting

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options. It's clear that they've put a lot of thought into making lean time

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accessible to a wide range of users. Yeah. From individuals to large

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organizations and from tech savvy self-hosters to those who prefer a more

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hands-off approach. It's definitely a testament to their commitment to making

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project management more inclusive and less intimidating. Well, we've covered a

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lot of ground in this deep dive into lean time. We've explored its unique

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features, its focus on neurodiversity, its impressive AI capabilities, and even

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its flexible pricing and hosting options. Yes. But before we wrap things up, I want

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to circle back to a key point that has really stuck with me throughout this

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conversation. Okay. It all comes back to that goal effect. You know, this idea that

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understanding the why behind our work is key to staying motivated and engaged.

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Lean time really seems to nail this concept. You're absolutely right, and I

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think it's something we often lose sight of in the hustle and bustle of daily

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life, not just in the context of work projects. It's so easy to get caught up in

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like checking off tasks and meeting deadlines. Yes. That we forget to ask

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ourselves, why am I doing this in the first place? Exactly, and that's where

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lean times goal effect comes in by prompting you to define your vision and

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connect your actions to a larger purpose. It shifts your mindset from simply

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completing tasks, right, to making meaningful progress towards something you

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truly care about. And that's a powerful shift, because when you feel connected to

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the why, even the most mundane tasks can become infused with a sense of purpose.

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It's true, and it's not just about individual motivation either. Right. When

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teams share a clear understanding of the why, it fosters a sense of collective

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purpose and alignment. Yeah. Everyone's rowing in the same direction. Yeah. Which

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makes the journey towards success much smoother and more enjoyable. I'm also

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really impressed with how lean time brings this goal effect to life through

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its features. Mm-hmm. It's not just a theoretical concept. It's baked into the

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way you use the software. Absolutely. From the strategy section, where you define

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your vision and goals, to the way tasks are connected to those goals, to the AI

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features that personalize the experience and help you stay focused on what

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matters most. It's all about reinforcing that connection to the why. And I think

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that's what makes lean time such a refreshing and compelling tool. Yeah. In

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the often overwhelming world of project management. Definitely. It's not just

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about getting things done. It's about doing work that matters and feeling good

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about the process. Well said. And that brings us back to the question we posed

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earlier to our listeners. Yes. If you could apply lean time's goal effect to

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one area of your life right now, what would it be? It's a question worth

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pondering. Yeah. What is one area where you feel a bit lost in the weeds? Just

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going through the motions. Yeah. What is a goal that truly inspires you? And how

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can you connect your daily actions to that goal even in small ways? We'd love

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to hear your thoughts and insights. You can share them with us on our social

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media channels. We're always eager to connect with our listeners and continue

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the conversation beyond this deep dive. Absolutely. And speaking of connections, a

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huge shout out to SafeServer for making this episode possible. They're the

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experts behind hosting lean time and they're an incredible resource for

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anyone looking for guidance on digital transformation. Be sure to check them out

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at www.safeserver.duh. They're a fantastic partner and we're so

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grateful for their support. Alright listeners, that wraps up our deep dive

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into lean time. It does. They've explored its unique approach to goal-oriented

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project management. Yeah. It's user-friendly design that embraces

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neurodiversity, its innovative AI features, and its commitment to making

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meaningful work more accessible to everyone. We hope you found this

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exploration as insightful and inspiring as we did. And remember, the journey

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doesn't end here. Keep exploring, keep learning, and keep diving deep into the

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things that matter most to you until next time.