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Have you ever noticed how hard it can be to like get everyone to agree on,

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you know, stuff, especially in groups, like whether it's a club, a company

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board, or even just like deciding where to eat.

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Yeah.

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Yeah.

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I mean, sometimes even deciding on coffee can be a huge ordeal.

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It's true.

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Collaborative decision-making can feel like a real struggle sometimes.

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And that's actually what we're diving into today.

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How to make those group decisions a whole lot easier.

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Okay.

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Sounds good.

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But first, a quick shout out to Safe Server, that's www.duchesafeserver.de.

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Okay.

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They're the ones who make this deep dive possible by hosting the software we're

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discussing and supporting all kinds of digital transformations.

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Oh, very cool.

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If you're looking for support in your own digital journey, definitely check them

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out.

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I'll have to take a look.

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So today we're focusing on a tool called Lumio.

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Lumio.

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Okay.

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You heard of it?

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I've heard the name, but, um, I haven't actually used it or anything.

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Well, it's all about making group decisions smoother and more inclusive, and

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we're going to keep it super beginner friendly.

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So if you're new to Lumio, don't worry.

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We'll break it all down.

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Perfect.

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I'm all ears.

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So first things first, what exactly is Lumio?

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So imagine it like this.

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Lumio is kind of like a, uh, dedicated online space specifically designed for

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groups to come together to make decisions.

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And it's really geared toward organizations, membership organizations,

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boards, even companies that want to be more, you know, team focused and

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democratic in their decision making.

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So it's not just for like informal groups of friends.

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No, no, it's definitely got a more formal structure or organizational.

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Exactly.

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And you mentioned it's an online space.

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So is it like a website and app?

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It's primarily a website, but it does also have some integration with other tools.

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Okay.

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Got it.

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And one of the cool things about Lumio is that it's open source.

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Oh, does that mean?

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That means the code that it's built on is publicly available.

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Okay.

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So anyone can see how it works.

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Oh, so it's transparent.

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Exactly.

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And it's licensed under what's called AGPL 3.0, which basically means it's

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really about being open and involving the community and how it develops.

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That makes sense.

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So let's say we have a, I don't know, a local hiking club, a classic

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example of a membership organization.

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Sure.

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How could they use Lumio?

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What would be the benefit for them?

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Well, think about it.

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Hiking clubs often rely on those occasional meetings, right?

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Right.

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But what about all the members who can't make it or maybe have ideas, but don't

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feel comfortable speaking up in a big group?

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Yeah, I guess you don't always get everyone's input.

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Exactly.

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That's where Lumio comes in.

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It gives all the members, no matter where they are or how busy their

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schedules are, a way to participate in the discussions and actually

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contribute to decisions, whether it's about, you know, new trails to

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explore or changing the club rules.

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Let's see.

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So even if you can't physically be there, you can still have a voice.

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Exactly.

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And that can help things run more smoothly because, you know, you don't

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have to wait for the next meeting to get things moving, right?

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Decisions can happen faster.

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Plus it makes everything more transparent because the whole discussion

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and the reasoning behind the decisions, it's all recorded for everyone to see.

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Okay.

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So more inclusive, more transparent.

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That makes sense for a club.

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Now, what about a company board?

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You know, they often deal with those big strategic decisions.

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How does Lumio fit in there for boards?

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It's all about bringing structure to their decision making.

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They're often dealing with complex issues and Lumio can help improve

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communication between board members, especially in between those formal

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meetings, so they can have this online space where they can discuss proposals,

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share information, and ultimately make more informed and probably quicker

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decisions when important things come up.

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That's super valuable when you have people with a busy schedules and you

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need to coordinate efficiently.

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Absolutely.

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And because everything's documented, it's great for maintaining what's

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called institutional memory.

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What does that mean?

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Well, it basically means you can go back and see why a certain

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decision was made maybe years ago.

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Oh, that's smart.

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It prevents those, why did we do that?

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Moments later on.

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It's exact.

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Okay.

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Now let's talk about self-managing organizations.

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I feel like this is where Lumio could really shine.

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Oh, absolutely.

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In self-managing organizations, you're trying to empower staff to

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make more decisions on their own, right?

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Right.

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So Lumio is perfect for that because it gives them that platform

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to do it in a clear, organized way.

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Yeah.

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When people feel like their input actually matters, they're more

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likely to be invested in the outcomes.

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And that can lead to faster decision-making, better communication,

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and just a more engaged workforce overall.

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So it's about fostering that sense of ownership and responsibility.

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Exactly.

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And again, the transparent communication and documented discussions are

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really key for building trust and understanding within the organization.

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Okay.

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Now, curious, what are some of the specific things you can do on Lumio?

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What are the key features?

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Well, first and foremost, it lets you share information, suggest

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new topics for discussion, propose ideas.

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The basics, essentially.

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But what sets it apart is that it's designed to keep those discussions focused.

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Right.

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Because you don't want it to turn into just another chaotic chat room.

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Exactly.

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And it's built to be inclusive, even if people are in different

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time zones or have different schedules.

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Because not everyone can be online at the same time.

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Exactly.

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It's what's called asynchronous communication.

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You can contribute when it's convenient for you.

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That's super important in today's world, especially for global teams.

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Absolutely.

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And then there's the whole voting and polling system, which I find pretty cool.

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Oh yeah.

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Tell me about that.

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What are the options?

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Well, it's not just a simple yes or no.

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Right.

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You can do a quick show of thumbs to gauge the general feeling.

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Or if there are multiple choices, there's a multiple choice poll.

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Classic.

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And then for more nuanced decisions, there are options like score voting.

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Score voting.

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Yeah.

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Where you rate the options on a scale.

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I see.

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Or ranked choice voting, where you order your preferences.

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There's even dot voting, which lets people highlight the parts of a

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proposal they find most important.

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So a lot of flexibility, depending on the type of decision and

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the level of detail needed.

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Right.

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And of course there are those handy time polls for figuring out meeting

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times, which we all know can be a struggle.

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Oh, absolutely.

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Time polls are a lifesaver.

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So I know a lot of organizations already rely on tools like Slack or

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Mattermost for communication.

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Does Lumio play nicely with those?

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It does.

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It integrates with both Slack and Mattermost.

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So you can get notifications about new discussions or decisions

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right in your chat channels.

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That's really convenient.

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You don't have to be jumping between different platforms all the time.

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Exactly.

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He keeps everything streamlined.

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Now in this day and age, data privacy is a big concern for a lot of people.

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Of course.

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How does Lumio handle that?

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Well, Lumio emphasizes that they don't treat their users as the product.

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Okay.

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Good to know.

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They don't rely on advertising and any analysis of the platform is done

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internally without using third party trackers like Google Analytics.

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That's a relief to hear.

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Plus, they give you the option to export your data if you need to.

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That's great.

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Transparency and control over your information are so important.

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I agree.

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Now, what about language barriers?

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Is Lumio accessible to people who speak different languages?

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Yes, it is.

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It's available in a growing number of languages.

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Right.

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And they even have an automatic translation feature.

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Oh, wow.

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That can be a game changer for global

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organizations or even just groups with members from different backgrounds.

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Absolutely. It helps break down those communication

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barriers and make sure everyone can participate fully.

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All of this sounds fantastic in theory,

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but I always like to see how things work in practice.

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Right.

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Do you have any real world examples of how organizations are using Lumio?

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I do.

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There's actually a whole range of interesting cases.

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There's the Wychcliffe Eco Village in Australia.

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They use Lumio to help them develop

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a shared understanding as they were building their community.

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It really helped them make decisions together about their shared future.

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Interesting.

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That's a unique application.

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Then there's a software company called Ten Pines that's used it

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to create a more democratic workplace.

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Oh, cool.

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I love hearing about companies embracing that kind of structure.

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Yeah, it's really inspiring.

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And another example, Camp Light.

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They actually managed to reach a company-wide agreement

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on a pretty big strategic decision in just one week,

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all while working remotely.

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Wow, that's efficient.

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Yeah, pretty impressive.

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Then you've got the Green Party of West Australia.

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They've said they've had much better board governance

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and even some cost savings, thanks to Lumeo.

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That's great to hear.

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And do you have any examples of larger organisations using it?

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Yes.

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The New Zealand Education Institute, or NZEI,

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they have a massive nationwide membership,

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and they've found Lumeo to be a really effective way

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to engage their members.

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Those are some really diverse examples.

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It really shows that Lumeo can work for a variety of groups and purposes.

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Now, earlier you mentioned Lumeo has these templates for decision-making.

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Right.

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Can you explain what those are and how they simplify things?

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So these templates are basically pre-designed frameworks

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for different kinds of decisions.

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They can be a really helpful starting point.

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For example, there's the advice template.

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That's when, say, one person needs to make a decision

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but wants to gather input and suggestions from others first.

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Oh, so it's like a structured way to get feedback before finalising something.

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Exactly.

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And what other templates are there?

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Well, there's the consent template,

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which is used when you want to make a decision that's considered safe to try,

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meaning there are no major objections.

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OK.

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It's not about finding the perfect solution, necessarily,

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but one that everyone can live with for now.

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Makes sense.

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And then there's the consensus template,

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which is for when you really need to get everyone on board with a decision.

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So aiming for full agreement.

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Yep.

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And it encourages, you know, really in-depth discussion and collaboration

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to find a solution everyone actively supports.

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And can you customize these templates?

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Or are they fixed?

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You can definitely customize them.

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Oh, good.

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You can adapt them to fit your organization's specific needs

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and how you like to work.

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Flexibility is key.

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Absolutely.

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Now, all this sounds great.

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But for someone who might not be, you know, a tech wizard,

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how easy is Luneo to actually use?

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It's designed to be pretty user friendly.

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A lot of people say it's similar to social networking sites.

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So if you can use Facebook or Twitter,

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you can probably figure out Luneo.

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OK, that's reassuring.

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And importantly, you don't even need to be constantly online

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to use it.

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Oh, really?

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Yeah, you can participate in discussions

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and contribute to decisions just through email.

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That's awesome.

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It's great for people who aren't always checking the platform.

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Accessibility for all.

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Exactly.

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And for those concerned about data location,

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Luneo offers cloud hosting options in different regions,

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including the EU, the US, and Australia, New Zealand.

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That's great for organizations that have specific data

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residency requirements.

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So it sounds like Luneo really does

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offer a comprehensive solution for making group decisions

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smoother, more inclusive, and ultimately more effective.

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I think so.

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It's about empowering groups to work together

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in a more transparent and fairer way.

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And in the end, that leads to better decisions

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and stronger communities.

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I love that.

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So to our listeners out there, think

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about the groups and organizations

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you're involved with.

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Could Lumeo help you make decisions better?

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If you're interested in learning more,

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you can visit lumio.com.

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It's definitely worth checking out.

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And you can even try for free.

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Perfect.

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And of course, a huge thank you to SafeServer,

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www.safeserver.de, for their continued support.

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Without them, these deep dives wouldn't be possible.

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They're the backbone of our digital world, really.

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They are.

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And to wrap things up, here's a question

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for everyone listening.

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What decision could your group make more effectively

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if every single voice was truly heard?

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That's a great question.

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Something to ponder.

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Thanks for joining us on this deep dive,