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Welcome to the Deep Dive. This Deep Dive is supported by Safe Server.

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They specialize in hosting software and helping out with digital transformation.

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So if you're curious about how they might be able to help you, just head over to

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www.safeserver.de for more info.

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Alright, let's get into it.

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Have you ever been away from your main computer, maybe using a tablet or someone

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else's laptop?

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Oh, definitely. Happens all the time.

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And you just wish you could access your email with all the power and features of

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your usual program, but just right there in a web browser.

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Yeah, like opening a website, but it actually feels like a proper application you're

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using.

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Exactly, because let's be honest, sometimes the webmail you get from the big

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providers feels a bit basic.

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It can, yeah. Or maybe you're looking for something you have a bit more control

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over, perhaps something you host yourself or through a specific provider.

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And that whole idea is exactly what led us to today's topic, Roundcube Webmail.

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We've been looking through the source material descriptions, the tech details,

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community buzz, all of it, trying to piece together what Roundcube really is.

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So our mission here is to unpack all that. We want to figure out what makes Roundcube

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stand out, who is it really for.

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Especially if you're maybe new to this world of webmail clients or self-hosting, we'll

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try and make it really easy to grasp.

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Okay, sounds good. So first things first, for someone hearing the name Roundcube

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for the first time, what is it at its core?

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Okay, the fundamental description we found is this. Roundcube Webmail is a browser-based,

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multilingual, IMP client.

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Let's break that down. Browser-based, that's probably the easiest bit, right?

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Yeah, it just means you don't download and install an app like Outlook or Thunderbird.

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Right, you just open Chrome or Firefox or Safari, whatever browser you use.

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And you go to a web address, a URL where Roundcube is running, and boom, your email's

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right there in the browser tab.

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Like logging into any other website, basically. But instead of news or shopping, it's

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your inbox.

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It lives on a server somewhere, not on your actual computer.

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Exactly. And that ties into the next part, this application-like user interface

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they talk about.

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Yeah, that's a big selling point, I think. It means it's designed to feel more

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interactive, more responsive than maybe older Webmail you've seen.

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Less like a clinky old Web page, more like, say, Google Docs or a modern online

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tool.

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Precisely. You can drag and drop things, stuff updates quickly without reloading

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the whole page.

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It just feels snappier, more like a dedicated program.

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So you get the Web convenience access anywhere but with a user experience that

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feels more like a desktop app.

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That's the goal, yeah. Trying to bridge that gap.

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Now, the other part you mentioned was IMAP Client. That sounds a bit technical.

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It does, but the concept is pretty important for how it works.

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Think of IMAP as like the communication standards servers and email apps use.

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An IMAP client, like RoundCube, doesn't just pull your emails down to your device

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and delete them from the server.

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Instead, it connects to the server and manages the emails right there on the server

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itself.

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Ah, okay. So if I use RoundCube in my browser to read an email or move it to a

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folder...

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That change happens on the server immediately.

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Gotcha. So if I check my email later on my phone using a totally different app...

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Yeah.

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As long as it also uses IMAP.

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It'll see the email exactly as you left it in RoundCube. Read, unread, in the right

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folder. Everything stays perfectly in sync.

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Because the server is the single source of truth. That's huge if you use multiple

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devices, which most of us do.

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Definitely. Okay, so we have this browser-based thing, feels like an app, keeps

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everything synced via IMAP.

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What can you actually do with it? What are the basic expected features?

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Well, it covers the essentials. You know, the things you absolutely need.

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It handles different kinds of emails with attachments, images, fancy formatting.

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That's called MIME support, technically.

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Right.

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It's got an address book for your contacts, folder management, making folders,

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moving emails around, deleting stuff.

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You search for messages?

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Yep. Message searching is in there. And still checking, too, which is always handy.

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Okay, so it's definitely got the basics covered. It's not just a simple viewer.

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No, not at all. It provides that solid foundation you'd expect from any decent

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email client.

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But, as we found, it goes quite a bit further than just the basics. This is where

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it gets interesting.

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What were some of those extra features that stood out?

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Well, one thing that really feels application-like is the drag-and-drop message

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management.

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Ah, so you can literally just click an email and drag it into a folder on the

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screen.

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Exactly. Just like moving files around on your desktop. It makes organizing feel

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really intuitive and quick.

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Nice. What else?

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Full support for HTML messages is key. You know, so emails with logos, formatting,

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images, they actually look how the sender intended.

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Oh, yeah. Broken emails are the worst.

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Definitely. And then there's multiple sender identities.

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This is super useful if you manage a few different email addresses or aliases

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through one main account.

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Like a work address and a personal one or maybe a specific project email.

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Right. You can choose which address to send from when you compose a reply without

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needing separate logins. Big convenience.

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That is handy. What about managing contacts?

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The address book is pretty robust. You can put contacts into groups and it has this

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find is you type thing. Start typing a name in the to field.

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And it suggests contacts instantly.

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Yep. Pulls them right from your address book. Saves a lot of time looking people up.

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It can connect to things like corporate LDP directories. But for most people, the

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built in address book is powerful enough.

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And keeping track of conversations, sometimes emails get messy.

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It offers threaded message listing. So replies get grouped together with the

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original message visually. Makes following a conversation thread much easier.

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Good, good. What about using it on different devices? Phones, tablets?

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It's covered too. It has responsive skin. That means the layout automatically

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adjusts to fit the screen size you're using.

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Desktop, tablet, phone. It's built for multi-device use.

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That's pretty much essential these days, isn't it?

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Absolutely. And there are also features that are maybe more useful for teams or

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small organizations.

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Cool, like what?

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Things like support for shared or global IM app folders. Imagine like a team inbox.

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Support ad-buck or info-add that multiple people need access to.

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And it supports something called access control lists or ACLs.

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That basically lets an administrator control who can do what with those shared

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folders who can read, who can delete, etc.

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So, good for collaboration.

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So, features for individuals and for groups? Anything else notable?

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Well, for performance it has built-in caching. This helps make accessing your

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mailbox feel faster.

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Especially if you have tons of emails. Folders load quicker.

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Makes sense. Little things that improve the feel.

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Yeah. And practical stuff like import and export functions for contacts, maybe

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settings.

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Useful sometimes.

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And what about security? Anything built-in?

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It mentions protection against common web attacks like cross-site scripting, XSS.

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That's important for anything running in a browser.

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Definitely.

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And it also has built-in support for PGP encryption.

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So if you're into sending more secure private emails, the tools are there to

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integrate with PGP.

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Wow. Okay, so it really does pack a lot in.

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It sounds like it genuinely aims for that full-featured application-like experience

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we mentioned at the start.

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It really seems to, yes.

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Now, let's peek under the hood just a little bit, keeping it simple for beginners.

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What kind of tech does this actually run on?

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Okay, so RoundCube itself is software. It needs to be installed on a web server.

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Think of a web server as just a computer that's set up to deliver web pages and run

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web applications.

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Got it. Server software.

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And it's mainly written in PHP, which is a common language for web stuff on the

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server side, and JavaScript,

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which helps make the interface in your browser interactive.

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Okay, PHP and JavaScript running on a web server. Does it need anything else to

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work?

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Yes. It needs a database. Something like MariaDB, MySQL, PostgreSQL, even Scry it

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for simpler setups.

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A database. But I thought the emails stayed on the IMAP server.

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They do. That's a great point. The database isn't for storing the emails themselves.

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It's more like Roundcube's own little notebook.

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It uses the database to keep track of things like your address book contacts, your

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personal settings for Roundcube,

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maybe data used by add-ons, that kind of operational info.

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Okay. So server plus database for its own stuff. You mentioned add-ons.

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How flexible is it, really? Can you change things?

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That's one of the really powerful aspects tied to it being open source.

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Roundcube has what's called a plugin API.

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API, like a toolkit for developers.

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Exactly. It's a defined way for other people to write plugins, little extra pieces

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of software,

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that add new features or change how existing ones work without having to modify the

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main Roundcube code.

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So if you need some specific integration or a feature Roundcube doesn't have out of

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the box.

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There might already be a plugin for it or someone with the skills could potentially

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build one.

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It makes it really extendable.

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That sounds very flexible.

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And it's similar with the look and feel.

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The user interface uses skins. You can completely change how Roundcube looks.

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Colors, layout, logos by installing different skins or even creating your own.

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Again, without messing with the core software.

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So powerful, flexible, customizable.

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And another huge piece we found, it's free and open source software.

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What does that actually mean for someone thinking about using it?

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Well, free is the obvious part. You don't pay a license fee to use it.

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But open source is arguably more significant.

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It means the actual source code, the programming instructions.

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The recipe for the software.

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Kind of, yeah. That recipe is public.

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Anyone can look at it, study it, see exactly how it works.

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Total transparency.

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Right. And the license, it uses the GNU general public license, or GPL version 3,

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gives you specific freedoms.

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You can use the software however you want, share it with others, and even modify

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the code yourself.

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And you mentioned something about plugins and skins having slightly different rules.

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Yeah. There's a detail in the license that basically makes it easier for people to

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create and distribute plugins and skins

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without those specific add-ons having to be under the full GPL license themselves.

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It just encourages more third-party development, building an ecosystem around RoundCube.

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Makes sense. And because it's open source, it's not made by just one company, is it?

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No, typically not. It's usually developed by a community of volunteers and

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contributors from all over the place.

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Speaking of the community, how active is it? We saw some numbers, like on GitHub.

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Yeah, GitHub is where the project lives online, and the numbers look pretty healthy.

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It's got, what, over 6,000 stars, which is like a thumbs-up or a bookmark from

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other developers.

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Okay.

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Over 1,700 forks people making their own copies, often to work on changes, and

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nearly 300 listed contributors.

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That's a fair number of people who've actually chipped in code or documentation

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over time.

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That does sound like a pretty active project, so if you're using RoundCube and you

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run into trouble

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or maybe you want to suggest something, where do you go?

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There are official channels. They use GitHub's issue tracker for bugs and feature

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requests.

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There are mailing lists for discussions and getting help from other users or

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developers.

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And they even list a direct contact email for the project admin.

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So, ways to get support and engage. Is it still being actively developed?

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Like, are new versions coming out?

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Oh, definitely. Very active. We saw over 100 releases listed historically.

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And the latest version, 1.6.0, was just released in February 2025.

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That's super recent.

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Wow, okay.

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And their new section talks about recent security updates, new features,

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even things like official enterprise support options becoming available last year.

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All strong signs it's being actively maintained and improved.

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That's really reassuring if you're thinking of relying on it.

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Now, a really important point for beginners,

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especially if they're thinking of trying to install it themselves.

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We saw a specific warning.

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Yes. Crucial point. Right in the installation guide, there's a big attention note.

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What does it say?

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It warns you not to just grab the latest code directly from the Git repository.

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That's the live development version.

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That version is not considered stable.

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So the code developers are working on right now isn't safe for everyday use.

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Exactly. The warning says explicitly,

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don't use the Git snapshot to replace your current setup

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or for production use meaning for your real important email.

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It's unstable, potentially buggy.

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It's meant for developers testing things out.

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Okay, so how should someone get RoundCube if they want to install a reliable

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version?

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You should always download the official stable release packages

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from the RoundCube website's download page

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and then follow the install instructions carefully for a new setup

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or the UP training guide if you're updating an older stable version.

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And what if you are curious and want to peek at that cutting edge development

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version?

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The advice is very clear.

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Install it using a completely separate database.

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Don't let it touch the database your stable RoundCube uses or any other important

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data.

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Keep it isolated to avoid any problems.

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Right, that makes perfect sense.

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Safety first, especially when you're learning.

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Okay, so bringing all this together, who is RoundCube really ideal for, based on

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everything?

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Well, it seems like a great fit if you want that browser-based convenience,

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but you crave an interface that feels more like a real application.

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You know, responsive with drag and drop, that kind of thing.

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Someone who wants more than basic webmail.

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Exactly. Also, if you need those specific features like managing multiple sender

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addresses easily,

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or you want a good address book, or maybe you're interested in the potential for

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adding extra features through plugins later on.

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And the open-source aspect.

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If you value open-source software, the transparency, the lack of vendor lock-in,

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the community aspect,

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or if you specifically want the control that comes with hosting it yourself,

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or choosing a provider who offers this kind of open-source solution.

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So control and customization seem key.

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I think so. It also looks good for organizations that need a solid, customizable

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webmail front-end for their users.

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Maybe needing those shared folder features or administrative controls.

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It really does sound like it hits a sweet spot for people wanting power and

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accessibility maybe outside the mainstream giants.

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One last thing. Another important warning we saw on their download page.

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Oh, what's that?

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They mentioned that sometimes scam or phishing emails go around pretending to be

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from RoundCube webmail.

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This isn't the flaw in RoundCube itself. It's just scammers using the name.

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Ah, like those fake bank emails or delivery notices.

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Exactly. So they advise everyone to be aware and learn how to spot and protect

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themselves from phishing scams, regardless of what email software they use.

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That's a really good general security reminder for everyone. Always be skeptical of

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unexpected emails asking for info or clicks.

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Okay, so we've really dug into RoundCube webmail today. We've seen it's this

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browser-based iMac client aiming for an application feel.

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Right. Accessible from anywhere, keeping your mail synced up.

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We looked at the solid foundation of basic features, but also that long list of

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more advanced capabilities, drag and drop, HTML support, multiple identities, PGP,

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plugins.

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Lots of power under the hood. We touched on the tech needs a server, a database,

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but also how flexible it is with plugins and skins.

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And we highlighted that it's free, open source, with an active community behind it.

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Yeah, it definitely comes across as a mature, feature-rich option if you want web-based

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email with more control, especially if you lean towards open source or self-hosting.

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So if listening to this has made you curious about RoundCube, a good next step

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might be to check out their website or their GitHub page.

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Yeah, you can usually find screenshots there, see what that application-like

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interface actually looks like, or dig deeper into specific features or how to

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install it if you're feeling adventurous.

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Seeing it in action can really clarify things. And as we finish up this deep dive,

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maybe here's something to think about.

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You know, in a world where huge companies run so many of our essential online

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services, like email, exploring something like a self-hosted open source option

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like RoundCube, well, it brings up an interesting question, doesn't it?

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How much control do you really want over the fundamental digital tools you rely on

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every day? Just some food for thought.

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And remember, this deep dive was made possible with support from SafeServer.

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If you're thinking about managing software like RoundCube or maybe navigating your

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broader digital transformation, SafeServer specializes in hosting and providing

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expertise for exactly those kinds of things.

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You can find out more at www.SafeServer.de. Thanks for joining us for the deep dive.